REPORT WRITING

             

                              REPORT WRITING 

Prerequisites for report writing

Heading- A descriptive title that is expressive of the contents of the report.

By line-  Remember, you are not supposed to mention your personal details in your answer.It is advisable to write "By Our student correspondent".If Name is given in the Activity sheet,write the same in By line.

The opening paragraph (introduction) – 

It may include answers of  '5 Ws' namely, WHAT,

WHY, WHEN, and WHERE along with WHO .

The account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required.

Conclusion- This will include a description of how the event ended. It may include quote excerpts from the Chief Guest's speech or how did the event wind up along with prize distribution ceremony,vote of thanks etc.

  Points to Remember:

• Mention the place, date, time and other relevant facts about the event.
• 
  
• Include information collected from the people around or affected by the event.
• 
  
• Provide a suitable title/heading.
• 
  
• Write in past tense.
• 
  
• Write in reported speech and use passive form of expression.
• 
  
• Develop ideas (causes, reasons, consequences, opinions) logically.
• 
  
• Write in a less formal and more descriptive manner, while writing a report for a school/college magazine.
• 
  
• Present your ideas and impressions to make the report interesting.
• 
  

Before writing a Report

•       Know your purpose. 
•       Know your readers. 
•       Know your objective.
•       Choose an approach.
•       Decide the structure.
•       Use the right style/ formal            language.
•       Consider the layout/word              limit.
•       Leave time to refine.
• 
  
• 
  
• 
  
  

A written report of a function, a programme or an event to be prepared in this question.

SAMPLE ACTIVITY

i) You have visited a science exhibition on Environmental pollution organised by the Education  Department. A number of Carts, models, slides etc. were on display. Prepare a report of about 20  lines for the college magazine appreciating the work of the students. 

SAMPLE ANSWER

Headline------ A VISIT TO A SCIENCE EXHIBITION

Mumbai: 18th December 2019. A science Exhibition called Tech-Expo 2019 was organised by K.J. Somaiya college of science and commerce. It was organised by the Department of Education in association with B.A.R.C Mumbai at Somaiya Grounds last week. The primary objective of this event was to create a scientific awareness among the students.

The three day long Exhibition was inaugurated by the famous scientist Dr. Jayant Naralikar. In his inaugural address, he emphasised the need to have a scientific approach in life. Many Student Participants from various colleges across Maharashtra participated in this Exhibition. Many posters, charts, models, presentations were displayed by the students highlighting scientific issues affecting our lives.

The issues like Global Warming, Ozone layer, Air Pollution, water pollution, Noise Pollution, Acid Rain, climate change were prominent. The students of Wilson College Prepared a Mechanical Robot whereas students of Somaiya college displayed a Solar operated Battery car. It was really a fun to have a special programme organised by T.I.F.R on daily use of science around us.

The Exhibition was concluded with the Prize distribution ceremony. The chief Guest of this function, renowned scientist, Dr. Raghunath Mashelkar gave away the prizes and certificates to the winners. He congratulated one and all. Dr. Vijay Joshi, Principal of K.J. Somaiya College of science and commerce thanked one and all in the end. He announced a special prize for young aspiring Scientist.

By-line------ By our student correspondent.

MARKING SCHEME FOR REPORT WRITING

ACTIVITIES ASKED IN THE EXAMINATIONS

ii) In the Inter-college sports competition, your college has won the General Championship. This  was possible due to the hard efforts of the pupils and the physical education teacher and the  guidance given by your principal. Prepare a report of 20 lines for the Local Newspaper, stating  how your college was able to win the position.

 iii) You are helping your teacher in implementing the literacy programme in your area. Almost all the  illiterates have been taught. The students of other colleges want to know the methods you have  followed to make this scheme a grand success. Prepare a report in about 20 lines explaining how you  have done it successfully. 

iv) You are the secretary of the ‘Cultural club’ in your college. You had arranged for a speech on  “Saving Environment” A social Need by a famous environmentalist. Being the secretary of the  club, write a brief report for your college magazine about the effectiveness of the speech.

 v) A fire broke out in your locality which caused a lot of destruction. Write a report on this incident to  be published in the local newspaper.

vi) Your class has visited an institute for the disabled children. Prepare a report in about twenty sentences.

vii) Prepare a report of the Republic Day celebration in your college in about twenty lines.

viii) As a part of your social service activities. You had to take part in a social service camp. Write a  report of the camp. 

ix) Your college has arranged ‘‘ Blood donation camp.’’ A well known doctor in your area  presided over the function. Many students voluntarily donated blood. You are the student’s  representative write a report on this event. 

x) Prepare a report on the inaugural function of sports day in your college. (Feb.2013)

i) Day and date of function ii) Welcoming the chief guest and the other invitees.iii) introductory speech iv) Inauguration of sports day. v) Chief guest’s address vi) Vote of thanks 

xi) The ‘Annual day gathering function’ was arranged in your Junior College. It was a grand function  with a variety of activities like fun-fare, games and sports, cultural activities etc. 

Write a report on it in about 120 words. (Feb. 2015) 

xii) Write a report about the celebration of the ‘Republic Day’ in your college.  (July 2016)

xiii) The N.S.S. Unit of your college has arranged the ‘Save Girl Child Campaign" (Beti Bacchao Abhiyan’). As a volunteer, write a report of it for your college magazine using the following  points (in about 120 words) 

i) Day and date of the function. 

ii) Introductory speech. 

iii) The chief guest’s address 

iv) Vote of thanks. 

xiv) Imagine that your college arranged a cleanliness Drive in which your Principal, a social  activist, a local MLA, doctors, teachers and students participated on a large scale. The event  was a grand success as it made people aware of cleanliness and social hygiene. Prepare a short  report for your college Magazine with the help of the following points : 

Venue, Chief Guest, Inauguration, Unique participation and conclusion. (Feb. 2018)

xv) Write a report on a ‘Tree plantation Drive’ organised successfully in your college with the help  of the following points. (July 2018)

i) Inauguration of the function. 

ii) Chief Guest’s address. 

iii) Actual tree plantation. 

iv) Vote of thanks.

Exercise for Practice

1. St. Xavier College recently organized a course in origami for students of senior classes. A student  of Class XII writes a report on the program giving necessary details in the college magazine. Write the report in 120–150 words.

2. The Art and Craft Club of your college has organized a special clay-modelling competition in the college. As the Secretary of the club, write a report in 120–150 words covering details of the competition. You are Deepika of Jawahar Nehru Vidyalaya, Mumbai.

3. You are Neeraj/Nandita working for a leading magazine. Last week you attended a seminar on ‘Pleasures of Eye Donation’, organized by the Young Buzz of your college. Write a report on this seminar  not more than 120-150 words for publication in the magazine.

4. You are Abhinav/Akanksha student correspondent of your college. You were invited by the organizers to cover the Drive in Covid-19vaccination Mumbai. Write a report on this historic event giving necessary details in not more than 120-150 words for the benefit of the Society.

5. You are Rohit/ Ruchira of Swami Vivekananda College, Mumbai. Your college has recently conducted a charity show in aid of the flood-affected people of Andhra Pradesh. As Cultural Secretary of the Students’ Council of your College, write a brief report in not more than 120–150 words on this activity of the college for publication in your local daily.

7. You are Nikhil/Nikhila of Lala Lajpat Rai  college, Pune. Your college just celebrated its Silver Jubilee on completion of its meritorious services to the cause of education. Now write a report in not more than 120–150 words on the programmes that your college conducted on this occasion to be published in The Indian Chronicler.

7. You were a member of your college quiz team which won the All India  Quiz Contest at the national level. Draft a report about it to be published in your college magazine in about 120–150 words. 

E-MAIL WRITING

 E-MAIL WRITING

• What is an E- Mail?
• 
  
• Electronic Mail also known as email or e-mail. It was invented by Ray Tomlinson in 1972.
• 
  
• Why use E-Mail
• simple way,fastest means of communication,it can be send to several people at once.
• 
  

E- Mail Basics:

• content is the most important thing in E-Mail.
• Readable font 10/12 point size is an ideal size.
• professional email address should be used for sending job search-related matters.
• 
  
• E-Mail address should include combination of your first and last name or first initial and last name.

Subject Line

Don't forget to include a clear Subject Line in your E-Mail.

Purpose of writing the mail should be mentioned.

Salutation

Use an appropriate salutation

Dear Mr./Mrs. Last Name or Dear ........

First Paragraph

The purpose of writing the mail should be mentioned in the first paragraph.

Be clear and direct.

Middle paragraph

content paragraph,carries the most important information.keep it concise and flawless with relevant punctuations.

Final Paragraph

Conclude your email by thanking the person.

E mail Signature 

First Name,Last Name

E Mail address

phone/contact number

How to CC/BCC Properly.

Format For E Mail writing 

Dos and Don’ts for Email Etiquettes.

 Dos:

1. Have a clear subject line.

2. Use a professional salutation.

3. Recheck your e-mail.

4. Keep private material confidential.

5. Keep your email short and flawless. Stay

concise.

6. Check your attachments before sending.

7. Include your name or a signature with

additional details and contact information.

Don't s:

1.Don’t forget your signature.

2.Don’t use humour and sarcasm.

3.Don’t assume the recipient knows what you

are talking about.

4.Don’t punctuate poorly.

5.Don’t hit ‘Reply All’.

6.Don’t think that no one but the intended recipient will see your email.

(No predictions)

7.Don’t forward email without permission.

Format For E-mail Writing

From : Sender’s e-mail id

To : Recipient’s e-mail id

CC : Other individual’s receiving the same mail with visible ids

BCC : Other individual’s receiving the same mail with invisible ids.

Subject : Title or the reason of writing mail

Salutation: Words like Dear, Respected, till etc.

Main body : The main content of the e-mail.

1.Introduction

2. Matter in detail

3.Conclusion

Closing : Ending statement / concluding lines

Attachments : Attached filed with e-mails

Signature line : Sender’s name, signature and other details of contact.

Exercise

1) Imagine you have to draft an e-mail to your friend inviting him / her to attend your Birthday party. You can 

make use of the following points.

*Birthday invitation

*Date / Venue / Time

*Theme / Dress code / Special attraction

*Add your own points.

2) You are a contingent leader (CL) of your college and you have been assigned the task of informing the 

students of Jr. Colleges and inviting the entries for the Inter-collegiate debate competition to be held in 

your college.

Draft and E-mail with the help of the following points.

* About the event.

* Date / Venue / Time / Event

* Topic will be given half on hour before the event.

Prizes / Participation certificates / final date for entries

* Add your points

3) Write an e-mail to the Principal of a neighbouring Junior college requesting him / her to sent a panel of

teachers (Language) for judging on Inter-college event to be organised in your college.

4) You want a bonafide certificate in order to register your name in the Employment Exchange Office of your

district-Draft on e-mail to the principal of your college with CC to Vice Principal and Supervisor

requesting him / her to issue you the same at the earliest.

5) You are a student of Junior Std. XII Studying in Div-C. Your Roll number is 3070. You were suffering from

fever for the last few days. You were not able to attend lectures as well as Unit Test Exam due to this.

Draft an e-mail to the Examination Committee Convenor requesting him/her to allow you to appear for Re-

exam and attend regular lectures.

6) You come to know that the personal computer you purchased is of poor quality with blurred images. Its

warranty period is not yet over. You want it to be replaced with another one Prepare an e-mail in this regard.

7) You are residing at Mahaveer Nagar, S. V. Road, Kandivali (West), Mumbai. The condition of S.V. Road is

extremely bad resulting in increasing road mishaps and inconvenience to people. Draft an email to the

Editor of a newspaper drawing attention of the authorities to take prompt action.

Attachment : Actual photographs of S.V.Road with Potholes on the road.

8) Draft an e-mail to the Sub-Engineer of the Maharashtra State Electricity Board regarding the problem of

irregular electric supply (load shading) in your area. You can request him / her to look into the matter as the

examination (summer season) is going on.

9) Prepare an e-mail to be sent to the District Health Officer of your town regarding improper drainage system

of your area. People are facing hygienic problems due to this. Make a request to him / her to take

necessary steps to overcome the problems.

10) Imagine that your college is situated few kilometres away from the town without sufficient facilities to

enable students to attend college. Write an e-mail to the Manager of Bus depot of your town / village for immediate action.

Activities prepared and compiled by

TUSHAR J BAGWE

K J SOMAIYA COLLEGE OF SCIENCE AND COMMERCE VIDYAVIHAR EAST MUMBAI 77

E Mail IDs:

tushar@somaiya.edu

tushar8bagwe@gmail.com

jaisinghtushar 812@gmail.com

110970.bagwe@mahaeschool.co.in

Facebook page

https://plustwolevel.blogspot.com/?m=1

CHANGE THE VOICE

 

CHANGE THE VOICE

OR  

 BEGIN THE SENTENCE WITH, “.........”

Tense	Sentence	Rule
Simple	He reads a book	(Object + is, are + P.P. + by + Sub (Sec)
Present	A book is read by him.
Simple	He read a book	(Object + was, were + P.P. + by + Sub (sec)
Past	A book was read by him.
Simple	He will read a book	(Object + shall, will + be + P.P + Sub (sec)
Future	A book will be read by him
Present	He is reading a book.	(Object + is, are + being + by + Sub (sec)
Continuous	A book is being read by him.
Past	He was reading a book	(Object + was, were + being + by + Sub (sec)
Continuous	A book was being read by him.
Present	He has read a book	(Object + have, has + been + P.P. + by + Sub (sec)
Perfect	A book has been read by him.
Past	He had read a book	(Object + had + been + P.P. + by + Sub (Sec)
Perfect	A book had been read by him.
Future	He will have read a book	(Object + shall, will + have + been + P.P. + by + sub
Perfect	A book will have been read by him
Imperative	Read a book	(Let + Object + be + P.P.)
/ Order	Let a book be read.
Interrogative	Who has read the book ?	By whom has the book been read ?
Subject	Someone has taken his book	(Object + has, have + been + P.P.)
unknown	His book has been taken.
Modal	He must read the book	(Object + A.V. + be + P.P. + by + Sub (Sec)
Auxiliary	The book must be read by him.
May / Might	He may / might read the book. The book might / may be read by him.	(Object + A.V. + be + P.P. + by + Sub (Sec)
Can / Could	He can / could read the book. The book could / can be read by him.	(Object + A.V. + be + P.P. + by + Sub (Sec)
Infinitive	The factory wants to train ten	(Object + A.V. + be + P.P. + by + Sub (Sec)
engineers	The factory  wants ten engineers to be trained.

         

SENTENCES APPEARED IN THE BOARD EXAMINATION.

1. We planted flowering bushes. (Feb. 2008-A)

(Rewrite the sentence begining with, ‘flowering bushes ........’)

2.   These new trees brought back the insects.

         (Begin the sentence with, ‘The insects...’)          (Feb. 2008-B)

3. I loved it.   (Rewrite begining with, ‘It .....’)    (Feb 2008-C) (Feb. 2013)

4.	In sensitive areas police kept a strict vigil. (Rewrite the sentence begining with, ‘A strict vigil......’)	(Feb 2008-D)
5.	Sam was joined by galahs. (Rewrite the sentence begining with, ‘Galahs ........’)	(Oct. 2008-C)
6.	He was elected vice-president of the student’s council. (Rewrite it begining with, ‘They .......’)	(Oct. 2008-B)
7.	His wife called several doctors. (Begin your sentence with ‘several doctors .......’)	(Feb 2009-A)
8.	The greatest lessons in life are learnt from children.
	(Rewrite beginning with, ‘we .....’)	(Oct 2009-A)
9.	The rain had divided Mumbai into two. (Rewrite beginning with, ‘Mumbai .....’)	(Feb. 2010-A)
10.	Eight years ago we witnessed the change of century. (Begin your sentence with, “The change of century”)	(Feb. 2010-A)
11.	We notice fresh reinforcements. (Begin the sentence with ‘Fresh reinforcements’)	(Feb. 2011-B)
12.	Carter beheld an astonishing sight. (Begin your sentence with an, “astonishing sight”)	(Feb. 2011-C)
13.	We took autorikshaws to fetch petrol. (Begin your sentence with, “Autorikshaws......”)	(Oct. 2011)
14.	She resolutely cleans up the mess. (Rewrite beginning with, “The mess ........”)	(Feb.  2013)
15.	My father was given a jeep by the Government. (Rewrite beginning with, “The Government .....”)	(Feb. 2013)
16.	He has discovered the power of another good idea.	(Feb. 2014-A)
	(Rewrite it beginning with, “The power of another good idea.”)
17.	Our urban planners have not understood the nature of modern city.	(Oct. 2014-C)

(Rewrite the sentence beginning with, “The nature of .....”)

18.  The gobar gas obtained by processing dung is used as fuel.    (Feb. 2015)

(Rewrite the sentence beginning with “People.....”)

19.     He had learnt enough Greek and Latin.  (Oct. 2015-B)

(Rewrite it beginning with, “Enough Greek and Latin .......”)

20.   Many rare birds like the Smew Duck Mallard, nakta, Marbled Teal and Goliath Heron have also

	been spotted. (Rewrite the sentence beginning with “They .........”)	(Oct. 2015)
21.	The divine intervention answered her prayers. (Rewrite it beginning with, “Her prayers ........”)	(Oct. 2015-D)
22.	These resources are being used. (Rewrite the sentence beginning with “We .......”)	(Feb. 2016-A)
23.	He could sell them back to the factory. (Rewrite the sentence beginning with “They ......”)	(Feb. 2016-C)
24.	Vasectomy has been made compulsory by the villagers. (Rewrite it beginning with “The villagers ......”)	(July 2016-A)
25.	He has discovered the power of another good idea. (Rewrite the sentence beginning with, “The power of ..........”)	(July 2016-B)
26.	I treated everything that came my way. (Rewrite the sentence beginning with, “Everything ........”)	(July 2016-C)
27.	Start a waste segregation system in your building. (Rewrite it beginning with, “The villagers .......”)	(Feb. 2017-A)
28.	Summon people from all walks of life to the court. (Rewrite it beginning with, “Let ........”)	(Feb. 2017-B)
29.	Vasectomy has been made compulsory. (Rewrite it beginning with, “The villagers .......”)	(July 2017-A)
30.	Co-education encourages familiarity. (Rewrite it beginning with, “Familiarity .......”)	(July 2017-B)
31.	A religious ceremony was attended by two lakh people. (Rewrite beginning with, “Two lakh people .....”)	(July 2017-C)
32.	Dell gave his customers money-back guarantees. (Rewrite beginning with, “His customers ......”)	(July 2017-A)
33.	Temporary problems could be taken care of by market mechanism. (Rewrite the sentence beginning with, “Market Mechanism .....”)	(Feb. 2018)
34.	He scattered her ashes over the Himalayas.	(Feb. 2018)

(Rewrite it beginning with, “Her ashes .........”)

35.   Do not miss a single day.     (July 2018)

(Rewrite it beginning with “Let .......”)

36.  The smartphone application with paper-strip can be operated. (July 2019)

(Begin the sentence with “They .......”)

37.  Potentially greater threats are posed by the infiltration of soil contamination.

   (Begin with, “The infiltration of soil contamination and rewrite)  (Feb. 2020)

       TEXTUAL SENTENCES :-

1.   We have done it.

(Rewrite it beginning with, ‘It ............’)

2.   We made a pact.

(Rewrite it beginning with, ‘A pact .........’)

3.    I took photographs of Tenzing holding aloft the flags.

(Rewrite it beginning with, ‘Photographs

 .........’)

4.    I remembered him.

About the blogger

CLICK THIS LINK

https://drive.google.com/file/d/1UTlZlZzKsPm-VIjkQQwEz7xR17pAtNJn/view?usp=drivesdk