REPORT WRITING
Prerequisites for report writing
Heading- A descriptive title that is expressive of the contents of the report.
By line- Remember, you are not supposed to mention your personal details in your answer.It is advisable to write "By Our student correspondent".If Name is given in the Activity sheet,write the same in By line.
The opening paragraph (introduction) –
It may include answers of '5 Ws' namely, WHAT,
WHY, WHEN, and WHERE along with WHO .
The account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required.
Conclusion- This will include a description of how the event ended. It may include quote excerpts from the Chief Guest's speech or how did the event wind up along with prize distribution ceremony,vote of thanks etc.
Points to Remember:
- Mention the place, date, time and other relevant facts about the event.
- Include information collected from the people around or affected by the event.
- Provide a suitable title/heading.
- Write in past tense.
- Write in reported speech and use passive form of expression.
- Develop ideas (causes, reasons, consequences, opinions) logically.
- Write in a less formal and more descriptive manner, while writing a report for a school/college magazine.
- Present your ideas and impressions to make the report interesting.
Before writing a Report
- Know your purpose.
- Know your readers.
- Know your objective.
- Choose an approach.
- Decide the structure.
- Use the right style/ formal language.
- Consider the layout/word limit.
- Leave time to refine.
A written report of a function, a programme or an event to be prepared in this question.
SAMPLE ACTIVITY
i) You have visited a science exhibition on Environmental pollution organised by the Education Department. A number of Carts, models, slides etc. were on display. Prepare a report of about 20 lines for the college magazine appreciating the work of the students.
SAMPLE ANSWER
Headline------ A VISIT TO A SCIENCE EXHIBITION
Mumbai: 18th December 2019. A science Exhibition called Tech-Expo 2019 was organised by K.J. Somaiya college of science and commerce. It was organised by the Department of Education in association with B.A.R.C Mumbai at Somaiya Grounds last week. The primary objective of this event was to create a scientific awareness among the students.
The three day long Exhibition was inaugurated by the famous scientist Dr. Jayant Naralikar. In his inaugural address, he emphasised the need to have a scientific approach in life. Many Student Participants from various colleges across Maharashtra participated in this Exhibition. Many posters, charts, models, presentations were displayed by the students highlighting scientific issues affecting our lives.
The issues like Global Warming, Ozone layer, Air Pollution, water pollution, Noise Pollution, Acid Rain, climate change were prominent. The students of Wilson College Prepared a Mechanical Robot whereas students of Somaiya college displayed a Solar operated Battery car. It was really a fun to have a special programme organised by T.I.F.R on daily use of science around us.
The Exhibition was concluded with the Prize distribution ceremony. The chief Guest of this function, renowned scientist, Dr. Raghunath Mashelkar gave away the prizes and certificates to the winners. He congratulated one and all. Dr. Vijay Joshi, Principal of K.J. Somaiya College of science and commerce thanked one and all in the end. He announced a special prize for young aspiring Scientist.
By-line------ By our student correspondent.
MARKING SCHEME FOR REPORT WRITING
ACTIVITIES ASKED IN THE EXAMINATIONS
ii) In the Inter-college sports competition, your college has won the General Championship. This was possible due to the hard efforts of the pupils and the physical education teacher and the guidance given by your principal. Prepare a report of 20 lines for the Local Newspaper, stating how your college was able to win the position.
iii) You are helping your teacher in implementing the literacy programme in your area. Almost all the illiterates have been taught. The students of other colleges want to know the methods you have followed to make this scheme a grand success. Prepare a report in about 20 lines explaining how you have done it successfully.
iv) You are the secretary of the ‘Cultural club’ in your college. You had arranged for a speech on “Saving Environment” A social Need by a famous environmentalist. Being the secretary of the club, write a brief report for your college magazine about the effectiveness of the speech.
v) A fire broke out in your locality which caused a lot of destruction. Write a report on this incident to be published in the local newspaper.
vi) Your class has visited an institute for the disabled children. Prepare a report in about twenty sentences.
vii) Prepare a report of the Republic Day celebration in your college in about twenty lines.
viii) As a part of your social service activities. You had to take part in a social service camp. Write a report of the camp.
ix) Your college has arranged ‘‘ Blood donation camp.’’ A well known doctor in your area presided over the function. Many students voluntarily donated blood. You are the student’s representative write a report on this event.
x) Prepare a report on the inaugural function of sports day in your college. (Feb.2013)
i) Day and date of function ii) Welcoming the chief guest and the other invitees.iii) introductory speech iv) Inauguration of sports day. v) Chief guest’s address vi) Vote of thanks
xi) The ‘Annual day gathering function’ was arranged in your Junior College. It was a grand function with a variety of activities like fun-fare, games and sports, cultural activities etc.
Write a report on it in about 120 words. (Feb. 2015)
xii) Write a report about the celebration of the ‘Republic Day’ in your college. (July 2016)
xiii) The N.S.S. Unit of your college has arranged the ‘Save Girl Child Campaign" (Beti Bacchao Abhiyan’). As a volunteer, write a report of it for your college magazine using the following points (in about 120 words)
i) Day and date of the function.
ii) Introductory speech.
iii) The chief guest’s address
iv) Vote of thanks.
xiv) Imagine that your college arranged a cleanliness Drive in which your Principal, a social activist, a local MLA, doctors, teachers and students participated on a large scale. The event was a grand success as it made people aware of cleanliness and social hygiene. Prepare a short report for your college Magazine with the help of the following points :
Venue, Chief Guest, Inauguration, Unique participation and conclusion. (Feb. 2018)
xv) Write a report on a ‘Tree plantation Drive’ organised successfully in your college with the help of the following points. (July 2018)
i) Inauguration of the function.
ii) Chief Guest’s address.
iii) Actual tree plantation.
iv) Vote of thanks.
Exercise for Practice
1. St. Xavier College recently organized a course in origami for students of senior classes. A student of Class XII writes a report on the program giving necessary details in the college magazine. Write the report in 120–150 words.
2. The Art and Craft Club of your college has organized a special clay-modelling competition in the college. As the Secretary of the club, write a report in 120–150 words covering details of the competition. You are Deepika of Jawahar Nehru Vidyalaya, Mumbai.
3. You are Neeraj/Nandita working for a leading magazine. Last week you attended a seminar on ‘Pleasures of Eye Donation’, organized by the Young Buzz of your college. Write a report on this seminar not more than 120-150 words for publication in the magazine.
4. You are Abhinav/Akanksha student correspondent of your college. You were invited by the organizers to cover the Drive in Covid-19vaccination Mumbai. Write a report on this historic event giving necessary details in not more than 120-150 words for the benefit of the Society.
5. You are Rohit/ Ruchira of Swami Vivekananda College, Mumbai. Your college has recently conducted a charity show in aid of the flood-affected people of Andhra Pradesh. As Cultural Secretary of the Students’ Council of your College, write a brief report in not more than 120–150 words on this activity of the college for publication in your local daily.
7. You are Nikhil/Nikhila of Lala Lajpat Rai college, Pune. Your college just celebrated its Silver Jubilee on completion of its meritorious services to the cause of education. Now write a report in not more than 120–150 words on the programmes that your college conducted on this occasion to be published in The Indian Chronicler.
7. You were a member of your college quiz team which won the All India Quiz Contest at the national level. Draft a report about it to be published in your college magazine in about 120–150 words.
