DRAFTING A VIRTUAL MESSAGE
[FOR QUE.NO 4(A): 04 MARKS]
FORMS OF COMMUNICATION:
1) Oral
2) Written
3) Virtual
A message is an informal means of communication. The receiver of the message has to go through the given message and pick out the most vital bits of information.
TYPES OF MESSAGES;
I) POSITIVE MESSAGES:
Good feelings, thanks, greetings, appreciation, expression of interests, sympathy, extended help, solace.
II) NEGATIVE MESSAGES:
Disappointment, disapproval, dissatisfaction, disagreement, denial, refusal, cancellations etc.
III) NEUTRAL MESSAGES:
No feelings, no emotions, no sentiments, dry, messages showing neither joy nor sorrow, messages without any conclusion etc.
IV) PERSUASIVE MESSAGES:
act that communicates persuasively ,agreement on the writer's point of view, use of convincing language or words.
SAMPLE ACTIVITY NO 01.
Rajat comes home from school/college and finds the door locked. Since he has a duplicate key he enters and finds a note from his mother kept on the table. In it, she explains that she had to rush to the hospital with Mrs, Manohar ,their neighbour who had met with an accident, she has also written that he should have the rice and curry kept on the dining table for lunch. He could heat the food in the microwave oven if he wanted to, but he should be very careful while handling the switch.
Draft a message which Rajat's mother left for him.
FORMAT FOR DRAFTING A VIRTUAL MESSAGE:
- Date
- Time
- Name of a person to whom the message is directed
- Body of the message
- Name of the writer/sender
- Only the most important points.
- No new information
- Grammatically correct
- Indirect or Reported speech
- Use of simple language without abbreviations
- Rough draft
- Be friendly and polite
- Be clear, concise, precise avoid ambiguity.
SAMPLE ANSWER
Date: 17 th January 2022.
Time 10.45 a.m.
Dear Rajat,
Mrs. Manohar (our neighbour) has met with an accident.
I am rushing to AIMS Hospital with her as Mr. Manohar is out of station due to his office work. I have kept rice and curry on the
dining table for your lunch. Heat it in the microwave. Be careful while handling the oven and switch. Don’t worry I will be back at the
earliest. I called Mrs. Manohar’s relative. Take care.
Mom
SAMPLE ACTIVITY NO 02.
You are Madhura, a personal secretary to Mrs. Kapoor. She was away attending a meeting when Mr. Banerjee rang up. You spoke to him and jotted down his message in your notepad.
Draft a message for Mrs. Kapoor using the information in your notes given below.
[ Mr. Banerjee-rang up - 11.45 am - has received the documents, tenders-coming tomorrow-to thank Mrs Kapoor
- hand over the cheque.]
SAMPLE ANSWER 02
Date:26th July 2021
Time:11.45 am.
Madam,
Mr. Banerjee rang up at 11.45 am in the morning while you were away attending the meeting. He said he had received the documents, tenders and would come tomorrow to express his gratitude to you. He said he would also hand over the cheque to you personally.
Madhura.
( Personal Secretary)
SAMPLE ACTIVITY NO 03
Template for completion Activity
MARKING SCHEME FOR DRAFTING VIRTUAL MESSAGE:
- Content (C): 02 Marks
- Sequence/flow of ideas (S/FI): 01 Mark
- Appropriateness/Language correctness( A/Lc): 01 Mark
